Repair assignment
- Time and parts
- Diagnostic notes
- Before-and-after photographs
- Required client sign-off
Collect evidence that fits the assignment
Capture Time, Expenses, and Proof of Work
Capture time, mileage, expenses, materials, photographs, forms, signatures, and deliverables in the context of the work they support.
Proof should match the assignment. A repair visit and a consulting engagement should not require the same submission.
Time Submitted labor record
Expense Amount and supporting receipt
Materials Approved assignment components
Evidence Photo, form, signature, or deliverable
Proof should fit the work
Evidence requirements should be defined by the assignment type, client, and location.
Consulting assignment
- Defined deliverable
- Milestone submission
- Approved time or expenses where applicable
- Reviewer acceptance
Build a complete submission packet
Labor
Time or other approved labor information submitted for the assignment.
Travel
Mileage or authorized travel information where the agreement permits it.
Expenses
Expense details and the supporting records required for review.
Materials
Approved parts, supplies, or other assignment components.
Files and forms
Required checklists, reports, documents, or deliverables.
Photographs
Visual evidence where it is appropriate and authorized.
Signatures
Approved acknowledgment or sign-off when the assignment requires it.
Reviewer notes
Questions, exceptions, corrections, and the final decision.
Review each component on its own merits
- 1
Compare
Check the submission against the scope and agreed terms.
- 2
Accept
Approve the items supported by the assignment record.
- 3
Question
Return unclear or unsupported items for follow-up.
- 4
Complete
Record the authorized disposition after exceptions are resolved.
A clearer record for approval and financial review
- The evidence is tied to the assignment it supports.
- Incomplete submissions are visible before financial review.
- The operating record shows the current reason for a correction or approval.
Questions
What teams usually ask
Is proof of work the same for every assignment?
No. Your organization defines evidence appropriate to the assignment, client, and location.
Can reviewers approve some items and question others?
The workflow can distinguish accepted information from exceptions that require follow-up.
Explore Mezline
Connect the outcome to the rest of your contractor operation.
See how Mezline brings contractor records, clients, assignments, approvals, invoicing, payables, and reporting into one operating system.